COVID-19 Update, July 24, 2020

Dear Davis & Elkins College community,

The start of the Fall 2020 semester at Davis & Elkins College is less than a month away! We hope your summer is going well and that you and your families are safe and healthy. We are getting excited to see you, and this student update is again full of important information for you prior to coming to campus.

“Knock Things Out Before Your Arrival Series” continues in Friday updates

D&E will continue its series of informative pieces in today’s Student Update outlining a timely task that students (and parents) should accomplish as the Fall 2020 semester nears. Be sure to read the Student Update to not only put these items on your To Do List, but to get them checked off!

Knock Things Out Before Your Arrival: Student responsibilities and contracts

Prior to your arrival on campus, there are some important responsibilities and contracts you will be required to review and sign. These documents are essential to your health, safety, and activity on campus, and include the following:

  • Student Responsibility Agreement – COVID-19 – required for all residential and commuter students; fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at garlickk@dewv.edu

  • Student Room and Board Contract – required for all residential students (not applicable to commuter students); fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at garlickk@dewv.edu

  • Student Room and Board Contract Addendum COVID-19 – required for all residential students (not applicable to commuter students); fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at garlickk@dewv.edu

  • Off-campus Activity Waiver of Liability – required for all residential and commuter students; all students participating in an off-campus, College-sponsored activity (such as field trips; internships or service activities) must complete the Off-campus Waiver of Liability form prior to participation; the completed form can be returned as a PDF to registrar@dewv.edu prior to your return to campus or submitted to the Office of the Registrar at check-in; if a section of the form does not apply to you, please mark N/A

  • Davis & Elkins College requires written consent from a legal parent/guardian to be provided for all minors under 18 years of age at the time of their arrival on campus. Parents/guardians will be required to sign documents at that time.

In the coming weeks, the Knock Things Out Before Your Arrival Series will continue to address tasks you will need to have accomplished before arriving on campus in August. Please be sure to read this and all items in the series. Additionally, the Enrollment Management team will continue to contact students individually over the next few weeks to provide assistance.

D&E student health checklist: What you need to bring to campus

In order to make sure our students are healthy and safe, we have undertaken a number of measures over the last several months due to the COVID-19 pandemic. Part of our responsibility is to instill responsibilities in you, as a D&E student, to come to campus fully prepared in these unusual times. All students are asked to come to campus with their own Personal Protection Equipment (PPE) and over the counter (OTC) medication supplies. Those items include, but are not limited to, the following:

  • thermometer (digital)

  • masks (medical grade if of high risk to infection due to comorbidity)

  • disinfectant wipes

  • hand sanitizer – large bottle for residence hall room and pocket size for carrying around campus

  • cold and allergy medications of choice

  • pain/fever reliever (ibuprofen, acetaminophen, etc.)

By coming to campus prepared and with the appropriate supplies, you can decrease or even eliminate routine visits to Student Health. For a comprehensive list of items to bring with you to campus, please visit this link.

Mountain East Conference delays fall sports, extends season into spring

The Mountain East Conference announced this week that it will push back the start of fall sports competition to October 1 and extend the conclusions of those fall seasons into the spring semester due to the COVID-19 pandemic. For the complete MEC announcement, click this link.

Schedule of Events released for students arriving on campus

D&E has released a schedule of events for students arriving on campus, regardless of when you may arrive for the Fall 2020 semester. The schedule starts with international students and domestic students residing a significant distance from campus and/or from confirmed COVID-19 hotspots, who will arrive the week of August 3-7. (see phased move-in schedule below) The events schedule, which is the result of campus-wide planning, runs through August 14 and adheres to safe distancing guidelines. To access the complete schedule of events, click here.

Phased move-in process for all residential students (new and returning)

All residential students (new and returning) will sign up for a block of time to arrive on campus and move items into rooms. During these blocks of time, only 5 students and their accompanying family members (no more than 2 additional family members) will be permitted in each residence hall to move in. International students and domestic students residing a significant distance from campus and/or from confirmed COVID-19 hotspots are encouraged to move in the week of August 3-7. Other residential students are encouraged to move in the week of August 10-14. Residential students living within 90 miles of campus are instructed to move in their belongings and then return home until Saturday, August 15, for new students and Sunday, August 16, for returning students. Full details on the Phased Move-in process can be found here.

New Student Orientation for residential and commuter students begins August 15

New Student Orientation for all new students — residential and commuter — will begin on Saturday, August 15. Your undergraduate experience officially starts in three weeks and we are thrilled that you have chosen to attend Davis & Elkins College! Our faculty, staff, and your fellow students look forward to meeting you next month. Click here to read over the complete New Student Orientation and Opening Event Schedule.

D&E Bookstore

Students are encouraged to purchase their books online and pick them up at the D&E Bookstore during specified, in-store, pick-up hours. The bookstore remains closed due to the COVID-19 pandemic and plans to reopen will be announced in the coming weeks. In-store, pick-up hours will be announced. For online orders, click here.

Guide for Returning to Campus on the D&E website

D&E has released its Guide for Returning to Campus last week, a comprehensive plan assembled by the Davis & Elkins College Re-opening Task Force in response to the COVID-19 global pandemic. The guide is available on the D&E website and is accessible by clicking this link.

D&E emphasizes Return to Campus Guidelines

The health and safety of all students, faculty, staff, and the entire D&E community are our first priority. As such, the College has established the following guidelines for students as they prepare for the August return to campus:

  • Students are asked to self-isolate at home seven (7) days prior to the return to campus.

  • Students may, of course, interact with family members, but community exposure should be discontinued.

  • Check for the symptoms of COVID-19 daily prior to leaving for campus.

  • Do not depart for campus if you or another family member is sick.

  • Masks and social distancing standards should be strictly followed while in transit to campus.

  • Avoid large gatherings and crowds when possible in transit.

  • Follow face covering and handwashing guidelines.

Check this weekly student update, the D&E Mobile App, and your email regularly for updates. The Emergency Notification System (nixle) will also be used as appropriate.

Please practice social distancing and stay well.

Dr. Rosemary Thomas

Vice President for Enrollment Management
Institutional Advancement