Dear Davis & Elkins College community,
As we welcomed the first students arriving on campus this week for the Fall 2020 semester, working to ensure the health and safety of the Davis & Elkins College community is front of mind and our top priority. D&E President Chris Wood represents a body of faculty, staff, and administrators who have worked for months in preparation for the return of students to campus amid the COVID-19 pandemic. We urge students and parents/guardians to read President Wood’s “Protecting the D&E Community as Students Return to Campus in a COVID-19 World.” We must all do our parts to help eliminate this virus, as we remind you that campus health and wellness is, ultimately, a shared responsibility.
URGENT: State changes to D&E student COVID-19 testing on campus
As a result of directives from the State of West Virginia, West Virginia Higher Education Policy Commission, and Governor Jim Justice, COVID-19 testing will be administered to all D&E students. A COVID-19 Screening Form must be completed by all students prior to screening. Note: Testing is required in advance of starting classes.
Students arriving next week will be tested on Friday, August 14. Those arriving the weekend of August 15-16 will be tested on Monday, August 17. Additional information and reporting times according to the first letter of your last name will follow.
Reminder: Again, a COVID-19 Screening Form must be completed by all students prior to screening. Testing is required in advance of starting classes.
If you are unable to report as required, please direct all questions to Ms. Megan Walters, Student Navigator, at firstname.lastname@example.org.
Video: What’s life going to be like on the D&E campus when I get there?
As students prepare to make their way back to the D&E campus for the Fall 2020 semester, you might be wondering what life will be like on campus during the COVID-19 pandemic. Well, it will definitely be different. The safety measures that will be part of your collegiate life are necessary to keep the D&E community healthy, but everyone will need to work together. Watch the video here.
“Knock Things Out Before Your Arrival Series” continues in Friday updates
D&E continues its series of informative pieces in today’s Student Update outlining timely tasks that students (and parents) should accomplish as the Fall 2020 semester nears. Be sure to read the Student Update to not only put these items on your To Do List, but to get them checked off!
Knock Things Out Before Your Arrival: Final Checklist
With the start of the Fall 2020 semester only days away, please make sure you have taken care of the following details. However, there is no need to re-submit the forms you have already completed.
Financial Aid Award Letter
Federal Student Loan Instructions
D&E Information Services requires that incoming freshmen and transfer students sign the Acceptable Use Policy Agreement. This agreement creates student tech account login information. Click here to access and complete the form.
New Students! Want to skip the college ID photo line? You can submit a photo ahead of time! BUT before you send your photo, make sure it meets all the criteria described on the form. Please click here to complete the process. All students can visit the Helpdesk in Booth Library to pick up their student IDs and get photos taken. Your college ID card is your key to your residence hall and other buildings on campus. If you are a returning student or have already completed this process, then you are not required to submit this again.
All new, incoming students are required to fill out the Parent Information Form. Also, any current students whose parent/guardian information has changed are required to fill out the form as well. This form is important so that D&E has current addresses, phone numbers, and email information of parents/guardians on file. The majority of College correspondence with parents/guardians is through email, but having all contact information on file is imperative.
A monthly digital newsletter is sent via email during the academic year to keep parents up to date on important information and events happening on campus. It is important to have current information so that all offices on campus can reach out to parents/guardians as needed. To access the Parent Information Form, click here.
Public Safety (parking and auto registration)
All vehicles on campus must display a parking permit, which can be obtained after completing the proper application with the Office of Public Safety. Please click here to access and complete the parking permit process.
A student auto registration fee of $100 for the academic year is charged during the fall semester and is listed in Tuition and Fees. That charge can be removed from the student’s account if he/she does not park a vehicle on campus. Click here to access and complete the Request to Remove Auto Registration Fee from Student Account form. Please return the form via email to Ms. Lisa Senic, Administrative Assistant for the Office of Student Life/Coordinator of Parent Relations, at email@example.com.
NOTE: New academic year planning included the impacts of social distancing, smaller class sizes, and classroom capacity restrictions. Read this update on course delivery and course schedule changes.
Student Health Services
To access the required Davis & Elkins College Medical Entrance Form, click here. A number of new students have already submitted this necessary form, but if this has already been completed, it does not need to be submitted again.
For upperclassmen, your Medical Entrance Form remains on file. No action is necessary.
Student Responsibilities and Contracts
Student Responsibility Agreement - COVID-19- required for all residential and commuter students; fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at firstname.lastname@example.org
Student Room and Board Contract- required for all residential students (not applicable to commuter students); fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at email@example.com
Student Room and Board Contract Addendum COVID-19- required for all residential students (not applicable to commuter students); fillable PDF document must be completed and submitted to the Office of Student Life by Monday, August 17; form may be returned via email to Ms. Kate Garlick, Assistant Dean of Students and Title IX & Section 504 Coordinator, at firstname.lastname@example.org
Off-campus Activity Waiver of Liability- required for all residential and commuter students; all students participating in an off-campus, College-sponsored activity (such as field trips; internships or service activities) must complete this form prior to participation; the completed form can be returned as a PDF to email@example.com prior to your return to campus or submitted to the Office of the Registrar at check-in; if a section of the form does not apply to you, please mark N/A
Davis & Elkins College requires written consent from a legal parent/guardian to be provided for all minors under 18 years of age at the time of their arrival on campus. Parents/guardians will be required to sign documents at that time.
The above items should be completed in advance virtually. However, the following sessions have been scheduled for new and returning students during opening weekend to tie up any loose ends:
Orientation Check-in for New Students
Saturday, August 15; 8 a.m.-1 p.m.; Booth Library Bridge
Social distancing schedule according to first letter of last name:
A-F 8 a.m.
G-L 9 a.m.
M-R 10 a.m.
S-Z 11 a.m.
Check-in for Returning Students
Sunday, August 16; 8 a.m.-3 p.m.; Booth Library Bridge
Social distancing schedule according to first letter of last name:
A-D 8 a.m.
E-H 9 a.m.
I-L 10 a.m.
M-O 11 a.m.
P-S 12 p.m.
T-Z 1 p.m.
Phased move-in process continues for all residential students (new and returning)
All residential students (new and returning) will arrive on campus and move items into rooms according to the block of time you have reserved. During these blocks of time, only 5 students and their accompanying family members (no more than 2 additional family members) will be permitted in each residence hall to move in. Residential students are encouraged to move in the week of August 10-14. Those residential students living within 90 miles of campus are instructed to move in their belongings and then return home until Saturday, August 15, for new students and Sunday, August 16, for returning students. Full details on the Phased Move-in process can be found here.
Dining Services details announced
Dining Services will operate with safety in mind as it implements changes to incorporate flexible hours and grab-and-go meals. Operational changes include:
The Benedum Dining Room hours of operation will now be Monday through Friday from 7 a.m. to 9 p.m., with meal selections transitioning throughout the day. On Saturday and Sunday, brunch begins at 11 a.m. and transitions through to dinner until 6:30 p.m.
“Chef’s Table” selection of food items is available Monday-Friday for Breakfast 7 a.m.-10 a.m., Lunch 11 a.m.-2 p.m., Dinner 5-10 p.m. On Saturday and Sunday, Brunch 11 a.m.-1 p.m. and Dinner 5-6:30 p.m. Between these mealtimes, the dining room will remain open with grab-and-go items.
Students will still need to maintain three card swipes per day Monday through Friday and two swipes per day Saturday and Sunday; a new system allows you to self-swipe
A variety of hot and cold food items will be available for dine-in or carry-out.
Everyone entering the Benedum Dining Room must wear a face covering and visit the hand sanitizing station after swiping their card. Dining Services employees will be required to wear gloves and masks throughout their shifts.
Other modifications to the Benedum Dining Room, Cadillac Daddy Café, and The Caboose Café include:
requirement of face coverings for each person who enters these areas; face coverings may be removed while eating
creation of separate in-and-out pathways to control flow into and out of these dining areas through the use of crowd control barriers; separate in and out pathways will be clearly marked on the floor with arrows
creation of spaced seating to accommodate appropriate physical distancing
increased cleaning of surfaces and high touch areas
limitation on number of guests to accommodate appropriate physical distancing
expansion of seating in Timms Lounge area for overflow of Cadillac Daddy’s and/or Benedum Dining Room
We welcome students to join Ms. Gabrielle Reynolds, Vice President of Student Assembly, and the Dining Committee to help communicate your experiences and provide feedback on how we can serve you. Anyone interested in joining the Dining Service Team should contact Mr. Scotty Marshall at firstname.lastname@example.org or Ms. Melanie Campbell at email@example.com.
D&E Athletics impacted by this week’s NCAA, MEC COVID-19 announcements
Division II’s seven fall 2020 championships are canceled, the Division II Presidents Council decided Wednesday due to the operational, logistical, and financial challenges presented by the COVID-19 pandemic. Read the full announcement from the NCAA on August 5. Fall sport cancellations also include the emerging sport of women’s triathlon by the USA Triathlon and the College Triathlon Coaches Association.
The Mountain East Conference (MEC) communicated on August 6 that, with the recent announcement from the NCAA that includes the cancellation of Division II fall championships as well as several new prescriptive and prohibitive guidelines, the conference is currently working within its governance structure to determine how it will adjust its plans for conducting fall sports. Click here for the full MEC statement.
D&E student health checklist: What you need to bring to campus
In order to make sure our students are healthy and safe, we have undertaken a number of measures over the last several months due to the COVID-19 pandemic. Part of our responsibility is to instill responsibilities in you, as a D&E student, to come to campus fully prepared in these unusual times. All Students are asked to come to campus with their own Personal Protection Equipment (PPE) and over the counter (OTC) medication supplies. Those items include, but are not limited to, the following:
masks (medical grade if of high risk to infection due to comorbidity)
hand sanitizer – large bottle for residence hall room and pocket size for carrying around campus
cold and allergy medications of choice
pain/fever reliever (ibuprofen, acetaminophen, etc.)
By coming to campus prepared and with the appropriate supplies, you can decrease or even eliminate routine visits to Student Health. For a comprehensive list of items to bring with you to campus, please visit this link.
Schedule of Events released for students arriving on campus
D&E has released a schedule of events for students as they arrive on campus. The events schedule, which is the result of campus-wide planning, runs through August 14 and adheres to safe distancing guidelines. To access the complete schedule of events, click here.
The D&E Bookstore will be open next week, August 10-16, during the following hours: Monday through Thursday from 10 a.m.-noon; Friday from 10 a.m. to 4 p.m.; and Saturday and Sunday from 9 a.m.-5 p.m.
Students are encouraged to purchase their books online and pick them up at the D&E Bookstore during specified, in-store, pick-up hours. For online orders, click here.
Guide for Returning to Campus on the D&E website
D&E has released its Guide for Returning to Campus, a comprehensive plan assembled by the Davis & Elkins College Re-opening Task Force in response to the COVID-19 global pandemic. The guide is available on the D&E website and is accessible by clicking this link.
D&E emphasizes Return to Campus Guidelines
The health and safety of all students, faculty, staff, and the entire D&E community are our first priority. As such, the College has established the following guidelines for students as they prepare for the August return to campus:
Students are asked to self-isolate at home seven (7) days prior to the return to campus.
Students may, of course, interact with family members, but community exposure should be discontinued.
Check for the symptoms of COVID-19 daily prior to leaving for campus.
Do not depart for campus if you or another family member is sick.
Masks and social distancing standards should be strictly followed while in transit to campus.
Avoid large gatherings and crowds when possible in transit.
Follow face covering and handwashing guidelines.
Check this weekly student update, the D&E Mobile App, and your email regularly for updates. The Emergency Notification System (nixle) will also be used as appropriate.
Please practice social distancing and stay well.
Dr. Rosemary Thomas